Senior Programme Assistant – UNHCR

Company Overview

United Nations High Commissioner for Refugees (UNHCR) was created in 1950, during the aftermath of the Second World War, to help millions of Europeans who had fled or lost their homes. We had three years to complete our work and then disband.
Today, over 65 years later, our organization is still hard at work, protecting and assisting refugees around the world.

Position Summary

CORE DUTIES AND RESPONSIBILITIE

Vacancy Notice No: 2018/VA/035

Position number:
Grade:  G5
Contract Type: Temporary Appointment
Duration of Contract: 6 months (with possible renewal)
Duty Stations:  Adikpo
Supervisor:    Programme Officer
Proposed Starting:

DUTIES AND RESPONSIBILITIES
The Senior Programme Assistant receives guidance from programme Officer in the operation. S/he may receive indirect guidance from other sections and units relevant to the country programme(s). UNHCR Manual, Operations Plans, UN and UNHCR financial/budgetary rules and regulations will guide the work of the Senior Programme Assistant.

The incumbent is expected to have contacts within the organization and outside the duty station, as well as with partners and other stakeholders to collect information, monitor programme activities and implement administrative requirements.

The incumbent will have the following responsibilities:

  • Collects, registers and maintains information on project activities.
  • Prepare status and progress reports, prepare tables and draft routine correspondence.
  • Prepare background material for use in discussions and briefing sessions.
  • Undertake proper collection, monitoring and use of baselines, standards and indicators needed to measure and analyse programme performance, trends and target interventions.
  • Review the implementation and performance of IPs agreements through appropriate physical monitoring to evaluate the projects by reviewing work plans, progress reports, budget, financial reports and expenditures. This may include field visits for specific monitoring and evaluation issues.
  • Apply UNHCR’s corporate tools (e.g. Global Focus, Focus Client) to assess the technical soundness of the operation and generate data for evidence-based decisions at the country-level.
  • Assist in ensuring compliance in issuance of audit certificates for Implementing Partners.
  • Perform other duties as required.
  • Provide inputs for the country operations plan (including budgets, staffing levels and structures) as well as prepare inputs for funding submissions, appeals and reports.
  • Access the relevant information and programme records, Focus/ MSRP data.
  • Represent UNHCR in physical monitoring of projects.

ESSENTIAL MINIMUM QUALIFICATIONS

  • Completion of Secondary education courses/ training/ certificate in Business Administration, Social Science, International Law or related field.
  • Minimum 4 years of previous job experience relevant to the function.
  • Computer skills (in MS office).
  • Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).

DESIRABLE QUALIFICATIONS & COMPETENCIES

  • Completion of the UNHCR Learning programmes or specific training relevant to functions of the position.
  • Good knowledge of UNHCR financial rules, procedures and processes.
  • Knowledge of UNHCR specific programmes (MSRP, Focus, etc.).
  • Prior exposure to UNHCR refugee operations and functions relating to office administration and programme activities.

Method of Application

Internal Candidates:

Staff members who wish to be considered for this Fixed Term position should complete and attach a signed UN Personal History Form (P11) as well as a Fact Sheet to their written application and send it via email ONLY to [email protected] quoting in the subject line the vacancy number and title of the position.

External Candidates:

External candidates should submit their application/letter of motivation, resume, fully completed and signed UN Personal History Form (P11)and send via email ONLY to [email protected] quoting in the subject line the above vacancy notice number and title of the position.

Please download the P11 form using the link: www.dropbox.com/s/h2yrut7i1ly5hu2/UNHCR_Personal_History_Form_October%202017.docm?dl=0

THERE IS NO NEED TO SEND OTHER CERTIFICATES ALONG WITH THE APPLICATION AT THIS STAGE.

Incomplete applications will not be reviewed.

  • Kindly note that only short-listed applicants will be contacted.
  • Applications from female candidates are strongly encouraged.
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